<aside> ➡️ **To apply for this job, please watch the video & fill in the form here:

https://gun.link/pa-job-video 👈**

(we are only accepting job applications through the above link, not the job platform you found this page from!)

</aside>

Roles:

• in the PA role, you will be my main point of contact with the world, both in my personal & professional life as a young, casual businessman & adventurer who travels the world doing some exciting & fun things.
• you will need to be fluent in English, and comfortable both typing English, as well as listening to my voice notes, and sending me voice notes yourself, and screen recordings where appropriate.
• you will be learning everything about me & my life, and what I get up to both professionally, but also personally, for (eg. in my dating life), as well as handling finances and my personal banking, so a high level of integrity & trustworthiness is very important.
• Ideally, you will be ‘getting into my brain’ each day, and seeing what problems I am working on, getting to know all the characters in my life, and pre-emptively removing roadblocks for me, solving problems and supporting me to live my life as seamlessly as possible.
• With your help supporting me as my ‘magic weapon behind the scenes, people who interact with me will think ‘wow! he is so efficient and is really on top of his life, it’s so great that he just get’s things done, I can rely on him & his assistant to follow through immediately with what they promise’.

Main Tasks:

• 📬 Email & 💬 Messenger Inbox Management:

  • Daily getting to ‘inbox zero’ for email & messenger apps
  • Unsubscribing from inappropriate mailings
  • Reading & Tagging emails & messages into categories
  • Converting emails & messages into ‘to-do’s for me in my Notion Task system
  • Being a gate-keeper, and letting people I know I respond to emails & business messages twice a week, to personal messages once a day, or judging if it’s something urgent for me to look at & respond to and letting me know in my task system.
  • Paying bills, actioning on requests, and filing receipts into accounting
  • Summarising emails & messages for me into ‘yes/no’ decisions, or one-sentence summaries in my Notion Task-Management System
  • Preparing, responding & sending emails to clients with information for them in my business.

• 📆 Calendar Management:

  • Checking in on my schedule, and making sure I’m clear each day on what my ‘one thing task’ is for each day. Seeing if they can support me in my one-thing for the day task in any way.
  • Defending my time until my one thing is done for each day
  • Arranging scheduling of my day into my calendar, using Google Calendar, MotionApp, and Notion.

• 📲 On-call for to action on voice messages throughout the day

  • Being my ‘online eyes & ears’ and actioning throughout the day on voice-notes that I send directly to my PA, or filing them into her or my to-do task system.
  • This can include sending people messages or replies, doing online research, arranging my calendar, or creating tasks or filing things into my ‘Online Second Brain’ in Notion.

• 🧠 Organiser & Guardian of My Online ‘Second Brain’ in Notion

  Updating my online second brain with all of the supporting information from the day in each of the corresponding databases:

  • ✅ Checking through my work tasks & projects each day, and actioning on any support items
  • 📝 Taking notes from meetings or conversations that I had with people throughout the day, forwarding them notes or recordings afterwards, following up with action items, and also sending me a voice-note summary of my previous interactions with the person just before I meet with them so I can go in well prepared.
  • 👤 Completing my personal relationship manager system - researching missing information on all of my contacts wither on google, or messaging them and asking them on my behalf, so I have an up-to date comprehensive contact database.
    • Reminding me to follow up important to-do’s with people that we track in the system, and letting me know when I need to follow up with people I haven’t contacted in a while. Updating everyone’s contact card with communication from emails or messages.
    • Sending out birthday cards & thankyou notes each month to everyone we have their details completed in the database.
  • 🖥  Summarising & saving courses & book summaries for me into my Notion database, for easy reference later.
  • ☎️  Booking me medical appointments, entertainment & travel arrangements, and other personal logistical appointments such as yoga classes or personal trainers
  • 🛍  Doing online research & shopping for me for personal items, as well as food prep to be delivered at addresses where I am travelling to → sometimes this is a puzzle to arrange dropoff locations with hotels and friends in the cities a week before I arrive, and needs some good organisational skills.
  • 💲 Filing my daily spending & Receipts into my basic personal accounting records & preparing my end of week & month totals.
  • ⚖️  Updating my food tracking, (training provided) and personal health records, and cheering me on for my health goals
  • 🔁  Checking that I complete my daily routine checklists, and monitoring my daily ranking score for sleep, energy, happiness, and wellbeing, and being supportive when they are going well, or reminding me when they are not.
  • 👩🏻‍💻 Receiving my other staff’s time-sheets, preparing their payroll, checking on their work reports, and helping with their onboarding/ digital lives & passwords where necessary.
  • 💻.Other general online research as needed on request

  Growth role in the future:

  • In the future, I would like to expand my ‘PA’ role from one PA to a team of a couple PA’s, maybe 2 → 5 for example who will be online 24/7 rotating on a roster around their preferred work times & timezone locations around the world so that I have online support in every moment of my day, even while I’m asleep, and travelling in different timezones.
  • The current PA, if successful & suitable, will train the second, and then step up into the ‘head PA’ role of the PA team, making sure the hand-off between all PA’s runs super smoothly throughout the days and being my main point of communication leading & training the team in everything we develop & train you with first.
  • There is no timeline on this at the moment, but as soon as we both feel ready, and if you’re excited by this growth opportunity, we can discuss then once our first KPI’s have been hit.

  <aside> ➡️ **To apply for this job, please watch the video & fill in the form here:

  https://gun.link/pa-job-video 👈**

  (we are only accepting job applications through the above link, not the job platform you found this page from!)

  </aside>